How to write a freedom of information act request

Exemptions exist to protect information that should not be disclosed, for example because disclosing it would be harmful to another person or it would be against the public interest. This may mean that you can only apply an exemption to part of the information requested, or that you may need to apply different exemptions to different sections of a document. You do not have to apply an exemption. However, you must ensure that in choosing to release information that may be exempt, you do not disclose information in breach of some other law, such as disclosing personal information in breach of the Data Protection Act.

How to write a freedom of information act request

Sometimes records are available by routine or proactive disclosure, without having to make a formal FOIP request. Please allow two 2 business days for a response. Request General Information A request for general information is a written request for records but not a request for your own personal information.

For example, you may ask for a type of record like correspondence, or information on a certain subject matter, or an identifiable item like a report on an specific subject.

how to write a freedom of information act request

This is for Requests for General Information and to the departments of the Government of Alberta only 2. If you write a letter, be sure to specify your request is for general information.

Include enough detail so the right records can be found like file number, dates or date ranges, agency or institution names, program or services names, report names, record type, etc. For a continuing request, please contact the FOIP Office to discuss the request and any associated costs.

Your request will not be opened until the public body receives this fee. Cheques and money orders are payable to the public body. For provincial departments, these should be made payable to the Government of Alberta. Where fees are assessed, processing stops until you agree to pay and provide the deposit.

Final fees will be assessed when processing is complete. If the final total fees are less than the deposit you paid, you will be refunded the balance. Public bodies receive requests during business hours only. Requests that are submitted to the public body outside of business hours are considered to be received when the office reopens for business.

Request Your Own Personal Information A request for your own personal information is a written request for records of a personal nature about you. Examples are child and family services files, adoption records, etc.

Include enough detail so the right records can be found like file numbers, full legal names, aliases, maiden names, identifiers and identification numbers, dates of birth, dates or date ranges, program or services names, agency or institution names, location of records, etc.

FOIP Offices must protect all personal information from inappropriate access. If you request personal information, please show you have a right to access it, and provide appropriate documentation: To protect this information, please contact the FOIP Office of the public body you believe has the information you are requesting before you provide the proof.

To keep costs down, only request the records that you want. Final fees will be assessed and may be adjusted when the processing is complete. If you want to access your own health information, please contact the Health Information Act Help Desk at hiahelpdesk gov.

Minor children have a right to have their own personal information protected. Correct Personal Information A request to correct personal information is a written request to correct records of a personal nature about you when you think there has been an error or omission.

Examples of where your personal information may be found are child and family services files, adoption records, etc. You can often correct personal information without having to make a formal FOIP request.

how to write a freedom of information act request

A public body must not correct an opinion, including a professional or expert opinion. If a public body makes no correction as a result of a request for a correction under the FOIP Act, the public body must annotate or link the personal information within the record to show that the request was made and why the correction was not done, where it is relevant to do so.

Public bodies must respond within 30 calendar days of a receiving a request to correct personal information.A public authority is not always obliged to provide information to a Freedom of Information requester.

This page states how and when you can refuse or are exempt. Welcome to OMB’s FOIA Page. We hope this website provides helpful information for you about OMB and about the Freedom of Information Act. Below is a description of that Act, as well as a list of. Find answers to common questions about the FOIA.

The basic function of the Freedom of Information Act is to ensure informed citizens, vital to the functioning of a democratic society. This site can help you determine if filing a FOIA request is the best option for you and help you create your request when you’re ready.

Make a freedom of information request to the council. You have the right to ask us for recorded information on any subject (but not information about you or other private individuals) under the Freedom of Information Act (FOIA), and the Environmental Information Regulations (EIR).

Freedom of Information Act and Privacy Act Request Report Must be completed if request cites "Freedom of Information Act," "FOIA," "5 U.S.C. ," "Privacy Act" or "5.

Freedom of Information and Protection of Privacy Regulation